Previously, developing mobile and web apps consumed a good amount of time and resources, often posing challenges for business owners searching quicker and cost-effective solutionsPower Apps and Power Automate are two low code/no code tools of Microsoft Power Platform which serve different purposes. As of August 2023, Microsoft Power Apps has an adoption rate of 86% among various organizations, including Fortune 500 companies and thousands of businesses across many industries. This is a 250% increase from 2019.  Automation using these platforms has not only improved business workflows but also reduced the bottom line, saving operational costs and expenses for the company.

In this comparison blog Power Apps v/s Power Automate, we have expanded on the purpose, focus, use cases, etc. of both Power Apps and Power Automate.

How do Power Apps and Power Automate work?

Power Apps:

Power Apps is a user-friendly platform, offering a no-code/low-code approach for app development.

  • It uses a drag-and-drop interface, so you don’t necessarily need coding skills (low-code/no-code).
  • Users (with varying levels of expertise) can create forms to collect data (Create, Read, Update – CRUD), display information, and perform actions.
  • Power Apps integrate with various data sources, allowing users to work with their existing data.

Power Automate:

Power Automate is a powerful tool designed to streamline workflows across various applications and services. Here are some key points about its functionalities:

  • Workflows can be easily created with drag and drop interface, for streamlining workflows, including approvals, email alerts, etc.
  • It can trigger actions based on events within Power Apps (like submitting a form) or from other services.
  • Power Automate acts as a bridge, connecting Power Apps to various applications and services for a smooth workflow. For instance, it can send an email notification upon form submission in a Power Apps.

Functions of Power Apps and Power Automate

Power Apps v/s Power Automate

Power Apps:

Power Apps provides a functionality to create different types of apps as mentioned below, from scratch, using pre-built templates, and can be connected with different forms or data sources like SQL server.

Power Apps is of 3 Types:

  1. Canvas Apps – Canvas Apps offer full customization, adapting seamlessly to various devices like mobile phones, tablets, and web browsers. With extensive layout flexibility, users can craft highly tailored user experiences to meet their specific needs.
  2. Model Driven Apps – Model-Driven Apps, built on pre-built templates, offer a structured approach to development, ideal for rapid scalability and consistency in business processes.
  3. Power Pages – Power Pages, web apps made with Power Apps, offer a light-code solution for creating interactive web experiences, perfect for displaying data or delivering online content with ease.

Power Automate:

Provides multiple connectors to connect with third-party applications, which are then based on different flows and triggers. Just like Power Apps, Power Automate also has different pre-built templates for faster development.

There are 4 different flows:

  1. Instant Cloud Flow: Triggered immediately in response to specific actions, enabling real-time automation.
  2. Scheduled Cloud Flow: Triggered at predefined intervals for automating recurring tasks, such as sending weekly reports to stakeholders.
  3. Automated Cloud Flow: Triggered by events or data changes to automate actions based on predefined conditions.
  4. Desktop Flow: Extends automation to desktop applications and processes, allowing tasks like opening applications, filling forms, or copying files.

Where do Power Apps and Power Automate excel?

Where do Power Apps and Power Automate excel

Where can Power Apps and Power Automate help your business?

Power Apps empowers you to develop custom, user-friendly applications that address your company’s unique needs. Here are some examples:

  • User Management: Create an internal app for managing employee profiles, access permissions, and vacation requests. This eliminates manual paperwork and streamlines HR processes.
  • Leave Management: Design a mobile app for employees to submit leave requests electronically, allowing managers to review and approve them quickly.
  • Inventory Management: Build a real-time inventory tracking app for warehouse personnel. This app can facilitate stock checks, generate purchase orders, and track product movement.

Beyond these examples, Power Apps can be tailored to virtually any business process. Imagine creating an app for collecting customer feedback, managing project tasks, or approving expense reports – the possibilities are vast.

Power Automate excels at automating repetitive tasks and workflows that often slow down your business. Here’s how it can be leveraged:

  • Automated Approvals: Set up workflows for automatic approvals of purchase orders, invoices, or leave requests. This eliminates manual routing and speeds up decision-making.
  • Data Synchronization: Ensure data consistency across different platforms by automatically syncing changes made in one system (like a CRM) to another (like an accounting software).
  • Notification Triggers:  Receive instant notifications for specific events, such as low inventory levels, new customer inquiries, or upcoming deadlines. This allows for proactive responses and improves overall situational awareness.
  • Form Processing: Automate data entry by automatically extracting information from submitted forms and populating it into relevant systems.

These are just a few examples. Power Automate can automate countless tasks across departments, freeing up employees to focus on higher-value activitie

How Microsoft Power Platform Streamlined Business Processes

1) PowerApps Streamlined MAI’s Shift Management (Saved 1200 Hours)

MAI previously struggled with manual, error-prone shift management processes that wasted over 100 hours per month and hampered data-driven decision making. We developed a web app using PowerApps transformed their operations:

  • Eliminated Fragmented Data & Crashes: With Single dahabaord application built with PowerApp, replaced error-prone Excel spreadsheets with a centralized, cloud-based system, preventing crashes and ensuring data accessibility for all authorized users.
  • Role-Based Access Control: PowerApps implemented RBAC, granting employees permission to enter shift data and admins the ability to configure data entry rules for consistency across multiple plants.
  • Data Validation & Improved Quality: Data validation rules within the PowerApps application prevented inaccurate entries, ensuring high-quality data for reliable reporting.
  • Simplified Shift Reporting: Employees can now directly enter production, shift details, and downtime information through a user-friendly PowerApps interface, significantly reducing reporting time.

This shift to PowerApps saved MAI a staggering 1200 hours, streamlining operations and enabling faster, data-driven decision making.

2) Domeng Achieves 90% Efficiency Gain by Automating Product Inspection Workflow

Manual data entry, delays, and scattered information hampered Domeng’s product receipt and inspection process. With Power Automation we automated ticket creation, file attachment, and implemented advanced SharePoint filters. Hence they were able to

  • Automate Repetitive Tasks: Eliminate manual data entry and streamline workflows.
  • Centralize Data:  Ensure data accessibility and consistency across departments.
  • Improve Data Quality:  Implement data validation rules for accurate and reliable information.
  • Empower Employees:  Free up time for employees to focus on higher-value tasks.


Power Apps and Power Automate offer powerful, flexible, and efficient solutions for a wide range of business needs. Power Apps is an interactive app creation tool while Power Automate is an automation tool. Both can work without each other, but their true potential is achieved when they both work together.

Looking to create an app which is quick and pocket friendly, automate your business workflow or maybe both? Contact us today and our team will be happy to assist you further.

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